MetaCo

Administration and Office Skills

Purchasing Done Right

Buy the right thing from the right supplier at the right total cost, with a paper trail that protects everyone.

Buy the right thing from the right supplier at the right total cost, with a paper trail that protects everyone.

About this course

Every company buys things: stationery, spare parts, software, cleaning services, consultants. How it buys them decides how much money it keeps. This course shows you a simple, controlled way to buy that saves money, keeps suppliers honest, satisfies auditors and protects you personally when something goes wrong. It is written for people who buy as part of a wider job, not only for full-time buyers.

COURSE STRUCTURE • Module 01: Introduction to Purchasing Done Right • Module 02: The Purchase-to-Pay Cycle • Module 03: Specifications and Quotes • Module 04: Choosing and Vetting Suppliers • Module 05: Approval Authorities and Segregation of Duties • Module 06: Purchase Orders and Contracts • Module 07: Receiving, Invoices and Payment • Module 08: Supplier Relationships and Performance • Module 09: Ethics, Fraud Red Flags and Records • Module 10: Putting It into Practice

HOW IT WORKS Work through each module online. Most modules end with a short knowledge check (60% to continue). The course ends with a final assessment: pass mark 80%, 60 minutes, 3 attempts. Learners who pass receive a MetaCo certificate.

COURSE MATERIALS Learner Manual, Activity Workbook, Quick Reference Guide, practical toolkit, Action Plan and Evaluation Form, attached to Module 01.

Course content

Module 1: Module 01: Introduction to Purchasing Done Right

  • 1.1 Introduction to Purchasing Done Right

Module 2: Module 02: The Purchase-to-Pay Cycle

  • 2.1 The Purchase-to-Pay Cycle
  • 2.2 Case study

Module 3: Module 03: Specifications and Quotes

  • 3.1 Specifications and Quotes
  • 3.2 Case study

Module 4: Module 04: Choosing and Vetting Suppliers

  • 4.1 Choosing and Vetting Suppliers
  • 4.2 Case study

Module 5: Module 05: Approval Authorities and Segregation of Duties

  • 5.1 Approval Authorities and Segregation of Duties
  • 5.2 Case study

Module 6: Module 06: Purchase Orders and Contracts

  • 6.1 Purchase Orders and Contracts
  • 6.2 Case study

Module 7: Module 07: Receiving, Invoices and Payment

  • 7.1 Receiving, Invoices and Payment
  • 7.2 Case study

Module 8: Module 08: Supplier Relationships and Performance

  • 8.1 Supplier Relationships and Performance
  • 8.2 Case study

Module 9: Module 09: Ethics, Fraud Red Flags and Records

  • 9.1 Ethics, Fraud Red Flags and Records
  • 9.2 Case study

Module 10: Module 10: Putting It into Practice

  • 10.1 Putting It into Practice